Usage

Go to ReliefBox.

Before the distribution

1. Sign up with your email address and store your password safely.

2. Log in with your credentials.

3. Prepare the beneficiary list in Microsoft Excel (.xlsx). Exports from KoboToolbox, a mobile data collection software, are natively supported.

• The beneficiary list must contain a field/column named “code”, which contains unique values for each beneficiary. In other words, each beneficiary must have a unique code.

• The beneficiary list can contain any number and type of fields/columns. However, for visualization purposes, it is recommended to keep only the fields/columns needed to identify beneficiaries.

1. Click “Create a new distribution” and fill in the required details.

2. Click “Add beneficiary data” and upload your beneficiary list.

3. Click “View beneficiary data” and verify that everything looks as expected.

During the distribution

1. Click “Start distribution”.

2. Select how you will insert the beneficiary codes: with a camera, a barcode scanner or manually.

3. Insert beneficiary code.

4. Verify beneficiary identity.

• If identity is verified and the beneficiary receives aid, click “Mark as recipient”.

• If identity does not correspond, click “Continue distribution”. The beneficiary will not be marked as recipient.

1. Repeat steps 3-4 until all potential beneficiaries are served.

2. If there are relief items left at the end of the distribution, you can check who did not show up by clicking “Go back to main menu” –> “Check who is missing”.

After the distribution

1. If you need data on the distribution for monitoring and reporting purposes:

• Click “Download beneficiary data” to get the beneficiary list in in Microsoft Excel (.xlsx). The spreadsheet will contain two additional fields/columns that show, for each beneficiary, if they received aid and when.

• Store the information safely.

1. If you need to start a new distribution, click “Change distribution” and repeat all steps above.